Outlook Calendar on the Web

Outlook Calendar on the Web

Issue/Environment/User Role

A Student, Faculty, or Staff member would like more information on the Outlook Calendar online.

Cause

The user has not used the Outlook Calendar online, or would simply like more information.

Resolution

Schedule Meetings and track responses

          Step 1 – Schedule a meeting

          Select “New Event”, and then enter attendee names in the “Invite Attendees” box

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          Step 2 – Get free/busy times for attendees

          Select “Scheduling Assistant” to see free/busy times

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          Step 3 – Add a room

          In “Scheduling Assistant”, select the “Add a location or room” box, and select a room under “Suggested locations”, or select “Add Room” and then choose a room

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          Step 4 – Make it a Online Meeting

          Select the “Add online meeting” drop down and select “Skype meeting” or “Teams meeting” to create an online meeting invite

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          Step 5 – Attach a File

          Select “Attach ” and choose if you want to upload a file from your computer or a cloud storage account like OneDrive

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          Step 6 – Track invite responses

          On your calendar, select the meeting to view the responses

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Apply categories to sort your events

Right-click an event, select “Categorize”, and then select the category

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Switch calendar views

In Calendar, select the current view option like “Work Week” and choose another view option

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Add another calendar to your calendar view

To add another calendar to your calendar view, such as holidays, select “Discover calendars” in the navigation pane

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Share a Calendar

To share your calendar with someone, select “Share” at the top of the page, enter the person’s name or email address, and select “Share

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Keyboard Shortcuts

Go to Calendar

Ctrl + Shift + 2

Go to Mail

Ctrl + Shift + 1

Switch view to day (1), work week (2), week (3), or month (4)

Shift + Alt + [I,2,3,4]

 

For additional information on Outlook Calendar on the Web:

Outlook for Web Help - https://go.microsoft.com/fwlink/?linkid=864505

Differences between desktop, online, and mobile - https://go.microsoft.com/fwlink/?linkid=864504

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